IMI Precision Engineering Executive Assistant in Littleton, Colorado
Who We Are:
IMI Precision Engineering is a world leader in motion and fluid control technologies. Wherever precision, speed and engineering reliability are essential, we deliver exceptional solutions which improve the productivity and efficiency of our customers’ equipment.
Part of IMI plc, we have a sales and service network in 75 countries, as well as manufacturing capability in the USA, Germany, China, UK, Switzerland, Czech Republic, Mexico and Brazil. We support this with our global centers of technical excellence, and facilities for CFD design and R&D testing.
The Executive Assistant relieves the Vice President General Manager and other Executive leaders of administrative burden by handling a wide variety of clerical and administrative duties.
Essential Functions and Responsibilities
Schedule, coordinate and manage travel arrangements
Prepare and complete expense reports
Managing calendar, appointments and meeting arrangements
Handle administrative functions such as copying, faxing, filing, and handling incoming and outgoing mail.
Proactively manage Outlook calendars and contacts
Format, type, and edit a variety of documents, including reports, work instructions, memos, spreadsheets, organization charts
Provide administrative assistance and planning for events such as Blue Jeans, Town Hall’s, training and a variety of other meetings and conferences
Respond to emails and voicemails in a timely manner
Carries out special projects and assignments as requested; compiles, analyzes, and prepares data for administrative reports, presentations, manuals and procedures
Answer and screen telephone calls and visitors and resolve problems
Coordinate and organizes department files including SharePoint system
Track department budgets, receives invoices and gets approval, allocates account codes and researches the variances between forecast and actual.
Effectively manage confidential information, including, budgets, forecasts, etc.
Travel domestically with overnight stay
Other duties as assigned
Education and Experience
- 3-5 years of experience supporting executives
Skills and Competencies
Self-motivated, proactive individual with “can do, will do” attitude
Organized and has the ability to anticipate needs
Ability to effectively manage multiple tasks simultaneously
High level of integrity and the demonstrated ability to handle sensitive and confidential information in a professional manner.
Excellent presentation/facilitation, organizational, analytical, and written/oral communication skills.
Computers and Technology
Proficiency with MS Office (Word, Excel, PowerPoint & Outlook) is required
Working knowledge of expense report (Concur) and travel system (Egencia) is preferred
We are an EEO Employer.
Job ID 2019-31920
# of Openings 1
Platform IMI Precision Engineering