IMI Precision Jobs

Careers at IMI Precision Engineering

We recognise that our people are our future success. If you have what it takes to succeed in a fast-paced team environment with tremendous opportunities for growth and development, then we are the team for you.

Job Information

IMI Precision Engineering Executive Assistant in Littleton, Colorado

Who We Are:

IMI Precision Engineering is a world leader in motion and fluid control technologies. Wherever precision, speed and engineering reliability are essential, we deliver exceptional solutions which improve the productivity and efficiency of our customers’ equipment.

Part of IMI plc, we have a sales and service network in 75 countries, as well as manufacturing capability in the USA, Germany, China, UK, Switzerland, Czech Republic, Mexico and Brazil. We support this with our global centers of technical excellence, and facilities for CFD design and R&D testing.

Overview

The Executive Assistant relieves the Vice President General Manager and other Executive leaders of administrative burden by handling a wide variety of clerical and administrative duties.

Responsibilities

  • Essential Functions and Responsibilities

  • Schedule, coordinate and manage travel arrangements

  • Prepare and complete expense reports

  • Managing calendar, appointments and meeting arrangements

  • Handle administrative functions such as copying, faxing, filing, and handling incoming and outgoing mail.

  • Proactively manage Outlook calendars and contacts

  • Format, type, and edit a variety of documents, including reports, work instructions, memos, spreadsheets, organization charts

  • Provide administrative assistance and planning for events such as Blue Jeans, Town Hall’s, training and a variety of other meetings and conferences

  • Respond to emails and voicemails in a timely manner

  • Carries out special projects and assignments as requested; compiles, analyzes, and prepares data for administrative reports, presentations, manuals and procedures

  • Answer and screen telephone calls and visitors and resolve problems

  • Coordinate and organizes department files including SharePoint system

  • Track department budgets, receives invoices and gets approval, allocates account codes and researches the variances between forecast and actual.

  • Effectively manage confidential information, including, budgets, forecasts, etc.

  • Travel domestically with overnight stay

  • Other duties as assigned

Qualifications

Qualifications

Education and Experience

  • 3-5 years of experience supporting executives

Skills and Competencies

  • Self-motivated, proactive individual with “can do, will do” attitude

  • Organized and has the ability to anticipate needs

  • Ability to effectively manage multiple tasks simultaneously

  • High level of integrity and the demonstrated ability to handle sensitive and confidential information in a professional manner.

  • Excellent presentation/facilitation, organizational, analytical, and written/oral communication skills.

Computers and Technology

  • Proficiency with MS Office (Word, Excel, PowerPoint & Outlook) is required

  • Working knowledge of expense report (Concur) and travel system (Egencia) is preferred

Certifications

  1. none

We are an EEO Employer.

Job ID 2019-31920

# of Openings 1

Category Administrative/Clerical

Platform IMI Precision Engineering

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